How to embed a video in PowerPoint

Step 1: Head to the slide where you want to embed a YouTube video by clicking it in the sidebar section, where all your slides are located. Now, click the exact area where you want to add the video, such as the title header or within the main body of text underneath.

Step 2: Click the Insert tab at the top. Select the Video icon. From the drop-down list that appears, choose Online Video.

Please note that if you’re using PowerPoint 2019 or newer, you’ll be able to insert online videos from YouTube by just copying and pasting the video URL into a slide.

Step 3: Open the video you wish to embed on YouTube. Under the video player, click Share and then the Embed icon. Under the Embed Video title, click the Embed Code once, which will select the entire code section. Click the Copy button or use the keyboard shortcut (Ctrl + C on Windows).

Step 4: Go back to your PowerPoint presentation window after you’ve copied the necessary code. Within the From a Video Embed Code section, paste the code into the adjacent field. Click the Enter button on your keyboard or click the small, grayed-out Arrow.

Step 1: You can customize how you want the video to play on your slide. Click the Playback tab and make any necessary adjustments, such as the video playing automatically or only letting it play when you click the video itself.

Step 2: You can also click the video frame, then right-click and select the Format Video tab for further modification tools, such as the video’s brightness, size, and more.

If you’d prefer to embed a video into your PowerPoint presentation with a video contained within your system, Microsoft provides an option to do so.

Step 1: Choose exactly where you want to add a video file. Click the Insert tab and select the Video icon. Click the Video on My PC field.

Step 2: Navigate to the video you want to insert, then double-click it or click it once and select the Open button. Microsoft PowerPoint will embed the video with its own media player.

Please remember that if you do prefer the option to insert a video directly from your PC and you’ll need to show the presentation via an external system, don’t forget to save both the PowerPoint and video files onto your USB, external hard drive, etc. Otherwise, it won’t be able to play the video. Moreover, add both of them into a single folder so they’re interconnected to ensure playback.

If you want your video to start playing the moment you open the slide it’s pasted to, the first thing you’ll need to do is make sure your slideshow is in Normal view. Next, click the YouTube video. Now click Playback > Start > Automatically.

You can also set up Play in Click Sequence, which automatically plays a slide’s YouTube video when you press the spacebar, right arrow key, or any other key that advances to the next slide.